Recording veteran names and service details


Using the Veteran List Template spreadsheet, (see below), please record as much information as possible including the following information:

  • Rank
  • First name and/or initials
  • Last name
  • Gender
  • Decorations
  • Services unit
  • Status
  • Conflict
  • Campaign
  • Service number

More information and explanations about these entries are below.


Required - this field can not be left blank.  This field will be the title of the veteran's page. Please enter the full name with rank (if available). Do not include personal titles such as "Mr." The correction of the inscribed name can be entered here.

First Name and Last Name

Required - these fields can not be left blank. Enter the name as the name appears on the memorial. You can make any correction to the name in the "Title" and "Notes" field. This is to ensure website users can search for the record by either the name they have seen on the memorial, or the name they know to be correct.


Some examples are:

AB - Able Seaman      

Bmdr - Bombardier

Brig - Brigadier

Cadet - Cadet    

Capt - Captain      

Cpl - Corporal    

Gnr - Gunner      

Lt - Lieutenant

Maj - Major

Pte - Private

Sgt - Sergeant        

Sqn Ldr - Squadron Leader

Other ranks can be obtained by searching in the Roll of Honour Database 


Some examples of service:

RAN - The Royal Australian Navy

WRANS - Women's Royal Australian Naval Service

Army - Australian Army

AWAS - Australian Women's Army Service

WRAAC - Royal Australian Women's Army Corps

RAAF - The Royal Australian Air Force

WAAF - Women's Auxiliary Australian Air Force

WRAAF - Women's Royal Australian Air Force 

For an explanation of military services, access the Australian War Memorial website

Service number

Some war memorials, especially those with veteran's graves, include service numbers.

A service number can also be included if the number is supported with research. A service number for a First World War veteran listed on a memorial can usually be identified by accessing the Biographical Databases at the Australian War Memorial


Some examples of units:

2/13th Australian General Hospital

2/9th Battalion

2/10th Battalion

1st Light Horse


(The date of the event can be included here)

Acc Kd - Accidentally Killed

DOC - Died of Other Causes

DOD - Died of Disease

DOS - Died on Service

DOW - Died of Wounds

DPOW - Died Prisoner of War

In Memoriam - In Memory of the Departed

KIA - Killed in Action

MIA - Missing in Action

POW - Prisoner of War


Campaign refers to a major military undertaking with a definite objective, often comprising a number of battles or engagements. Some NSW war memorials list individual campaigns.   Campaigns are often referred to by place names e.g. Fromelles.


The Decoration field is for decorations and awards received by the listed veteran. Some examples are:

AFC - Air Force Cross

AFM - Air Force Medal

BEM - British Empire Medal

CBE - Commander Order of British Empire

CB - Companion Order of Bath

CGM - Conspicuous Gallantry Medal

DCM - Distinguished Conduct Medal

DFC - Distinguished Flying Cross, Bar

DFM - Distinguished Flying Medal, Bar

DSC - Distinguished Service Cross, Bar

DSM - Distinguished Service Medal, Bar

DSO - Distinguished Service Order

RRC - Distinguished Service Order, Bar Royal Red Cross

LOH - French Legion D'Honneur

GC - George Cross

GM - George Medal, Bar

KBE - Knight Commander Order of British Empire

GBE - Knight Grand Cross Order of British Empire

MBE - Member Order of British Empire

MD - Mentioned in Dispatches

MC - Military Cross, Bar

MM - Military Medal, Bar

OBE - Officer Order of British Empire

VC - Victoria Cross

QSA - Queen's South Africa Medal 1899-1902

KSA - King's South Africa Medal 1901-1902

Visit the Armed Services Assistance Centre (Australia) Inc. website for a discussion of Australian military awards.


The notes section is for any further information relating to the veteran that does not come under the other supplied headings, or to elaborate on any information.

For example, the veteran’s name has been spelled incorrectly on the memorial, or any interesting facts.

Relevant links

Relevant links can include a link to web pages or online documents relevant to the veteran. In the spreadsheet, please include a title for the link under relevant_links_title. Multiple links can be included, and can be separated by using a comma ( , )

Also use a comma to separate the corresponding title of the links in the relevant links title field. Ensure the title and links are in the same order in each field. 

Enlistment documents

A link to an online version of the veteran’s enlistment documents can be added here.

In the spreadsheet, please include a title for the enlistment documents under enlistment_documents_title.

Digitised enlistment documents can be obtained from
From the homepage, select The collection  >  Popular research topics  >  Defence  >  Service records

As above, multiple links can be included, separated by commas. 

Newspaper articles

Any relevant links to digitised newspaper articles can be added here.

In the spreadsheet, please include a title for the newspaper articles under newspaper_articles_title. Multiple links can be included for link fields, separated by commas (,).

Search for relevant newspaper articles in the National Library of Australia's TROVE