Recording veteran names and service details
Using the Veteran List Template spreadsheet, (see below), please record as much information as possible including the following information:
- First name and/or initials
- Last name
- Services unit
- Service number
More information and explanations about these entries are below.
Required - this field can not be left blank. This field will be the title of the veteran's page. Please enter the full name with rank (if available). Do not include personal titles such as "Mr." The correction of the inscribed name can be entered here.
First Name and Last Name
Required - these fields can not be left blank. Enter the name as the name appears on the memorial. You can make any correction to the name in the "Title" and "Notes" field. This is to ensure website users can search for the record by either the name they have seen on the memorial, or the name they know to be correct.
Some examples are:
AB - Able Seaman
Bmdr - Bombardier
Brig - Brigadier
Cadet - Cadet
Capt - Captain
Cpl - Corporal
Gnr - Gunner
Lt - Lieutenant
Maj - Major
Pte - Private
Sgt - Sergeant
Sqn Ldr - Squadron Leader
Other ranks can be obtained by searching in the Roll of Honour Database
Some examples of service:
RAN - The Royal Australian Navy
WRANS - Women's Royal Australian Naval Service
Army - Australian Army
AWAS - Australian Women's Army Service
WRAAC - Royal Australian Women's Army Corps
RAAF - The Royal Australian Air Force
WAAF - Women's Auxiliary Australian Air Force
WRAAF - Women's Royal Australian Air Force
For an explanation of military services, access the Australian War Memorial website
Some war memorials, especially those with veteran's graves, include service numbers.
A service number can also be included if the number is supported with research. A service number for a First World War veteran listed on a memorial can usually be identified by accessing the Biographical Databases at the Australian War Memorial
Some examples of units:
2/13th Australian General Hospital
1st Light Horse
(The date of the event can be included here)
Acc Kd - Accidentally Killed
DOC - Died of Other Causes
DOD - Died of Disease
DOS - Died on Service
DOW - Died of Wounds
DPOW - Died Prisoner of War
In Memoriam - In Memory of the Departed
KIA - Killed in Action
MIA - Missing in Action
POW - Prisoner of War
Campaign refers to a major military undertaking with a definite objective, often comprising a number of battles or engagements. Some NSW war memorials list individual campaigns. Campaigns are often referred to by place names e.g. Fromelles.
The Decoration field is for decorations and awards received by the listed veteran. Some examples are:
AFC - Air Force Cross
AFM - Air Force Medal
BEM - British Empire Medal
CBE - Commander Order of British Empire
CB - Companion Order of Bath
CGM - Conspicuous Gallantry Medal
DCM - Distinguished Conduct Medal
DFC - Distinguished Flying Cross, Bar
DFM - Distinguished Flying Medal, Bar
DSC - Distinguished Service Cross, Bar
DSM - Distinguished Service Medal, Bar
DSO - Distinguished Service Order
RRC - Distinguished Service Order, Bar Royal Red Cross
LOH - French Legion D'Honneur
GC - George Cross
GM - George Medal, Bar
KBE - Knight Commander Order of British Empire
GBE - Knight Grand Cross Order of British Empire
MBE - Member Order of British Empire
MD - Mentioned in Dispatches
MC - Military Cross, Bar
MM - Military Medal, Bar
OBE - Officer Order of British Empire
VC - Victoria Cross
QSA - Queen's South Africa Medal 1899-1902
KSA - King's South Africa Medal 1901-1902
Visit the Armed Services Assistance Centre (Australia) Inc. website for a discussion of Australian military awards.
The notes section is for any further information relating to the veteran that does not come under the other supplied headings, or to elaborate on any information.
For example, the veteran’s name has been spelled incorrectly on the memorial, or any interesting facts.
Relevant links can include a link to web pages or online documents relevant to the veteran. In the spreadsheet, please include a title for the link under relevant_links_title. Multiple links can be included, and can be separated by using a comma ( , )
Also use a comma to separate the corresponding title of the links in the relevant links title field. Ensure the title and links are in the same order in each field.
A link to an online version of the veteran’s enlistment documents can be added here.
In the spreadsheet, please include a title for the enlistment documents under enlistment_documents_title.
Digitised enlistment documents can be obtained from http://www.naa.gov.au/
From the homepage, select The collection > Popular research topics > Defence > Service records
As above, multiple links can be included, separated by commas.
Any relevant links to digitised newspaper articles can be added here.
In the spreadsheet, please include a title for the newspaper articles under newspaper_articles_title. Multiple links can be included for link fields, separated by commas (,).
Search for relevant newspaper articles in the National Library of Australia's TROVE
Search by memorial name, suburb, postcode, veteran name